Overview:
We are seeking a talented Events Administrator to join our team in a role that provides virtual and on-site support. The Events The ideal candidate will be highly organized, detail-oriented, and able to assist with coordinating and executing various meetings and events. This role requires flexibility to work remotely, and travel on-site as needed.
Responsibilities:
- Assist in planning and organizing both virtual and on-site events, such as meetings, conferences, webinars, and virtual workshops
- Manage and maintain team project management system (Click-Up experience a plus)
- Prepare various reports, lists and data to support Director of Events
- Manage team ticketing system to ensure timely responses to members; track trending topics and provide data to events team
- Provide on-site support during events, including event setup, workshop support, and troubleshooting
- Manage department AMEX spending and allocating to event or department line items in coordination with event planners and shipping lead
- Collaborate with team members and external vendors to ensure successful event execution
- Handle administrative tasks, such as scheduling team and one on one meetings and maintaining records
- Other tasks as assigned
Qualifications:
- Previous experience in event planning or administrative support preferred.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Intellectually Curious
- Problem Solving and Analytical Ability
- Proficiency in Microsoft Office and event management software.
- Ability to work independently and as part of a team.
- Flexibility to work remotely and travel to on-site locations as needed.
- Comfortable working in a growth environment
- Tech-friendly (and willing to learn new technology)
Education and Experience:
- Minimum 2 years’ experience in administration
- Proficient in MS Office suite; emphasis in Excel
- Experience with Infusionsoft is an asset.
Travel: Occasional travel will be required for quarterly conference participation
Position Type/Expected Hours of Work:
This is a full-time position, and hours of work and days are to be determined in conjunction with supervisor. Occasional evening and weekend work may be required as job duties demand.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.